The preferred method of purchase and payment authorization for operational expenditures is via approved invoice from the vendor.  The vendor should submit the invoice via email to office@meiea.org or USPS to MEIEA, 1900 Belmont Blvd., Nashville, TN 37212.  Invoices will be paid upon recipt of the original invoice and verification of the expense.

For purchase order payments submit the PURCHASE/PAYMENT/CHECK REQUEST FORM.  Download, fill in, and submit the form via email to office@meiea.org or USPS to MEIEA, 1900 Belmont Blvd., Nashville, TN 37212.  All fields must be complete.  Incomplete forms will not be processed.

Reimbursements for expenditures, such as travel to meetings and conferences or miscellaneous purchases incurred by members on behalf of the Association are made after receipt of the REIMBURSEMENT REQUEST FORM and copies of receipts (please retain copies of all receipts for your records).  Download, fill in, and submit the form with all receipts via USPS to MEIEA, 1900 Belmont Blvd., Nashville, TN 37212 or via email to treasurer@meiea.org with cc to office@meiea.org.  Incomplete forms and missing receipts will not be processed.

Requests for payment and reimbursement will be verified and payment will be issued within 48 hours of receipt (during regular business hours M-F, 8:00 AM – 4:30 PM CT).  All payments are issued via bank draft and will be mailed USPS within 24 hrs after issue.  Please allow for standard USPS transport time of three (3) to five (5) business days for all payment checks.

PURCHASE / PAYMENT / CHECK REQUEST FORM

REIMBURSEMENT REQUEST FORM